Data Lists in Microsoft Excel

May 05, 2015


Data List   Excel   List   Mastering Excel   Microsoft   Microsoft Excel   Microsoft Excel for Mac   Microsoft Word  

We’re a team of problem solvers, world travelers, idea guys, and doers, working to make using Excel on a Mac a better experience.

That’s enough about us -- whether you are new to Excel for Mac or an experienced user, you probably want to spend less time manipulating data and more time thinking. The Excel Skin will help you do that. If you are a PC user hesitant about switching to Mac because you don’t want to give up your customized menus and shortcuts, well, the Excel Skin just might be the myth-buster you need. Excel for Mac is just as capable as it is for the PC. And with the Excel Skin, you’ll relearn your old shortcuts in no time.

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Microsoft Excel for Mac has a few obvious uses. A few blog posts back we covered budgeting in Excel, and how easy it is to set up a simple to use template that does all the calculations for you while you input the data. 

Today we are going to tackle and even simpler use for Microsoft Excel on your Mac. Data Lists. The layout of any spreadsheet is very advantageous when dealing with lists of information. Anything from addresses to contacts to inventory can be listed in an easy to use format in Microsoft Excel for Mac. 

Why is it easier than Microsoft Word, a dedicated word processor? Lets take a look at some data lists in each program and compare.

Here is our list of inventory for our Restaurant Supply store in Microsoft Word:           

And here is the same list in Microsoft Excel:

In my opinion the Microsoft Excel list is easier to read, but that is not the main benefit. The benefit comes from the ease of manipulation. Since our products are in individual cells we can easily remove them, or format them depending on our current inventory. In the Microsoft Word example the list is more of a sentence, and much harder to manipulate without editing the entire entity.

If you like keeping lists of data, but are currently using Microsoft Word, give Microsoft Excel a try! I promise you will find it easier after a few clicks.

And as always, let the Excel Skin team know if you have any questions!

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