The Paste Special shortcut can be used for a plethora of reasons. I find myself using it most often when copying and pasting between two windows that do not share the same formatting.
I can copy data in one format, and then paste into another document by using the Paste Special – Values Only option, which will only bring the values over and automatically match the format of my second sheet.
Step 1: Copy data. To do this execute the Copy shortcut, Command + C (⌘C).
Step 2: Now that we have our cell copied, scroll to where you want to Paste this data and execute the Paste Special shortcut.
Step 3: A pop up will appear asking you what sort of Special Paste you wish to execute:
I am most familiar with the Values option as this only brings over raw values and nothing else, but as you can see there are many other options provided. For this example I will stick with my favorite, Paste Special – Values:
Hit Enter or click OK and your data will Paste!
Since I chose Values only the data Copy Me was pasted. The font formatting was not transferred at all.
This is a great tool when dealing with multiple spreadsheets or documents that have different formatting. It ensures the data you are pasting matches the data already in your spreadsheet.X
Comments will be approved before showing up.