The Excel Skinny

A blog about Excel and its users

Hyperlinks can be used in a plethora of ways, but my favorite way to use hyperlinks in Microsoft Excel spreadsheets is to create a main page that I use as a “table of contents”. This eases the pain of scrolling through worksheets and trying to find a specific page. Let me show you what I mean: 

Pretend we have a list of customers. Instead of having that data all on one worksheet, it would be much easier to have a designated worksheet for each customer. The problem is when you reach a large number of customers, scrolling through the worksheets to find a specific customer will become tedious. This is where the hyperlink shines. For this example I will use only 5 customers to demonstrate the effectiveness of hyperlinks in Microsoft Excel for Mac.

First we must create our main page, and a designated worksheet for each customer:

 

The first worksheet will be the list of customers as shown above, with the worksheets at the bottom. 

Our next step is to create the hyperlinks. Select the cell of the first customer, Customer 1 in this example. Using our Excel Skin, execute the Hyperlink shortcut found on the K key.

Now the Insert Hyperlink dialog box will appear.

Select the tab 'This Document'.

Then click the arrow next to Cell Reference and select the customer this cell will hyperlink to. In this instance we want to hyperlink to Customer 1. Click Customer 1 and then OK. 

Now the cell will be underlined and blue:

 

When we click Customer 1 on the customer page, it will bring us to that customer’s page.

In this instance it is not so useful since Customer 1 is right next to the main Customers page, but when you are dealing with several hundred customers the hyperlink shortcut in Microsoft Excel on Mac becomes invaluable.

Now try to hyperlink the other 4 customers! Let us know if you have any questions, the Excel Team is here to help!